FAQs -- TRANSFERRING -- IN-COUNTRY TRAVEL
Who pays for my ticket to my next employer? Is it the employer, or me?
Unless indicated otherwise, you will pay for the ticket but the employer will reimburse you.
Your employer will comply with existing H2B regulations concerning transportation costs and will reimburse you for the most economical and reasonable cost of transportation from your point of origin to their location. The amounts may vary depending on the employer's location and the airfares to get there.
By law, reimbursement must be executed no later than the mid-point of your seasonal contract (50% of the contract period); but the employer may decide to reimburse you sooner.
Should you decide to terminate your employment before reaching the mid-point of the contract, you will not be entitled to this reimbursement.
How much does a one-way ticket cost?
For prices from other regions, please check some of the reputable websites, such as www.expedia.com, www.kayak.com, www.orbitz.com, www.travelocity.com, www.cheapflights.com, www.cheaptickets.com.
Do I buy a round trip ticket or a one-way ticket?
You only need to buy a one-way ticket. If you extend your status beyond the next season, the next employer will be responsible for the most reasonable and economical cost of your transportation to its location.
If you will not extend your status but instead decide to go home, your employer will be responsible for the most reasonable and economical cost of your flight home and arrangements will be made accordingly at that time.
In addition to the ticket, what else will I be reimbursed for?
You will be reimbursed for subsistence costs (meal(s) while in transit including non-alcoholic beverages)).
You will not be reimbursed for alcoholic beverages consumed while in transit or for tips you may have left while having a meal in the airport.
As to the amount that you will be reimbursed, you are entitled to up to $59 per day of travel if you provide receipts. If you do not provide receipts, you will receive only $14.00 per day of travel.
Other expenses that are related to your travel (luggage fee, taxi ride to the airport) may be reimbursed if, together with the plane ticket, they amount to a reasonable and economical amount.
If you fly or take the bus or train, and if the employer cannot arrange for you to be picked up at the airport / bus / train station, you will be reimbursed for the cost of a taxi / Uber from the airport to the employer's location as long as you produce a receipt.
What happens if I drive? Will I still benefit from the reimbursement?
Yes, you will. The club will observe all regulations pertaining to travel and will reimburse you for the most economical and reasonable common carrier cost of transportation.
This means that when you drive, you will be reimbursed for a cost equivalent to what it would have cost for you to fly to your next employer. If you own your car, your reimbursement will include gas. If you rent a car, reimbursement will include gas and all or a portion of the rental cost.
In addition, you qualify for reimbursement for your subsistence expenses for up to $59 per day of travel (covering lodging and food) if you provide receipts or $14.00 per day of travel if you do not provide receipts.
What happens if I drive with one or more friends? How will we benefit from the reimbursement?
If your friends work with you for the same employer, then the total transportation cost (car rental, gas) will be proportionally divided between the number of co-workers traveling, and reimbursement will be made accordingly.
If you travel with people who are not going to be your co-workers, you must provide a copy of the full receipt and your reimbursement will be calculated appropriately.
Each person traveling must submit a copy of the receipt in order to receive the reimbursement. The subsistence expenses will be reimbursed per person for up to $59 per day if you provide receipts or $14.00 per day of travel if you do not provide receipts.
How does the employer calculate travel reimbursement if I rent a car?
If you rent a car to make your way to your employer, you will be only reimbursed for the equivalent of the most economical and reasonable common carrier cost of transportation.
For example: if a plane ticket from the airport nearest to you to the airport nearest to the employer is $274 and the rental fee for the car is $574, the employer will only reimburse you for the common carrier cost which is $274, not including the reasonable cost of gas for the distance driven.
If you share the rental with a colleague, the car rental fee for you becomes $574 / 2 = $287, the same as for your colleague. In this instance, the employer would reimburse you for $274, not including gas. In this instance, the amount would cover your portion of the expenses fully.
When do I need to book my flight?
Please DO NOT book your flight until you hear from us. For now, you may do research and plan your trip, but please do not purchase tickets. If your travel date changes, you will lose the money or may have to pay a penalty to change the ticket.
PGI will let you know when you may do so. Please continue to check your emails for further instructions on this topic.
Will my employer pick me up at the airport?
Your employer will make every effort to arrange for you to be picked up upon arrival as long as you follow instructions properly. Preferred destination airports will be provided once you receive instructions to proceed with your travel arrangements. In instances when the employer cannot pick you up, it will reimburse you for the cost of the taxi above and beyond the amounts discussed above.
Please note the airport where you need to fly in, especially if you fly into the NY area or Florida area. The employer may only reimburse you for Uber / Taxi from the specific airport(s) only. Check before you spend money on Uber and especially check before you buy the plane ticket.
Should I book a ticket now, just in case?
Please do not book until you are cleared. You cannot fly or leave your current employer until you receive clearance from our office to do so, or else you risk being out of status, in which case your extension may be denied.
For now, you may do research and plan your trip, but please do not purchase tickets. If your travel date changes, you will lose the money or may have to pay a penalty to change the ticket
How much money should have been set aside for my travel?
Generally, a one-way ticket is reasonably priced. It is important for you to plan for your trip ahead of time and to make sure you have money set aside for the ticket and other incidentals.
Upon arrival at your next employer, depending on the date that you arrive, you may have to wait a week or longer until you receive your first paycheck. So please plan accordingly and make sure you have several hundred dollars set aside just in case.
What if I have additional questions?
If you do, please email us at firstname.lastname@example.org
Can I take a vacation between contracts?
That depends. If there is a gap between your release date (as we have it from your present employer) and your start date (as we have it from your next employer), then it is up to you if you wish to take some time off during that gap.
If there is no gap between the release dates and the need date, you are to make your way to your next employer and take time off after you arrive. Mr. Petrina will be on hand to assist you in securing time off after you arrive at your next employer so that you can get some much-needed time off.
Please be advised that ANY LEISURE TRIPS OR DETOURS PRIOR TO YOUR ARRIVAL WILL NOT BE REIMBURSED BY YOUR NEXT EMPLOYER.
Can I travel by other means?
YES. If you wish to take the bus or the train, you can do so. Reimbursements will be issued within the limits of the most economical and reasonable cost applicable to the distances involved from your point of origin (current employer) to your next employer.