PRIVACY POLICY

SCOPE

This Privacy Policy applies to Petrina Group International’s (hereafter referred to as PGI) processing of personal information of job applicants (hereafter referred to as you or your) in connection with our website at www.petrinagroup.com.

 

WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL INFORMATION?

PGI, Inc. its subsidiaries and its affiliates are responsible for processing your personal information as described in this Privacy Policy.

 

HOW IS IT DATA COLLECTED?

We collect data directly from you in two ways:

  • Filling out the online application form - PGI needs to know certain information about you in order to provide a tailored service. Filling out the online information will enable us to present you with employment opportunities in line with your stated interests and disregard those opportunities which are not relevant to you. 

  • Emailing your CV to a PGI employee

 

We do not collect data from third parties, social media or any other source.

 

Use of Cookies

  • A cookie is a small data file which is sent from a web server to a web browser when that browser visits the server's site. Find out more about the use of cookies on www.allaboutcookies.org. 

  • Cookies are used on the petrinagroup.com website to remember your login, to track web traffic on an aggregate basis so that no individuals are identified, to keep session information such as your last search (this information is disposed of every time you close your web browser). Most browsers allow you to turn off cookies. If you want to know how to do this please look at the help menu on your browser. Switching off cookies will not restrict your use of our website.  

 

WHICH TYPES OF PERSONAL INFORMATION IS BEING COLLECTED?

We process personal information that you provide directly to us when you fill out the online application form.

In order to provide the best possible employment opportunities that are tailored to your circumstances and interests, we need to process certain information about you. To that end, we may collect some or all of the information for: Name, email, gender, marital status, date of birth, country of birth, address, phone number, father’s name, mother’s name, parents home address, passport number, date issued, date expires, previous US visa issuance, relatives in the US, employment (name of employer, position held, duration), photo, CV, details of any criminal convictions if this is required for a role that you are interested in applying for, extra information that you choose to tell us, IP address (collected automatically).

The data we collect is necessary for us to provide the placement services which you are contacting us about. Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to assist you in finding a job in the US.

Personal details about people named as emergency contacts.  We ask for the name, address and telephone number of your emergency contact so that we can contact them in case of an emergency if something happens to you while in the US. 

We collect a minimal amount of data from when you visit our website, which we use to help us to improve your experience and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular.

We give you the option of submitting your resume via this website. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Although your resume will be stored online, it will only be accessible to PGI employees. You can update your resume at any time, simply by following the same procedure to submit a new resume. Your old resume will automatically be replaced. 

 

We do not gather information and statistics about visitors to this website

 

WHY DO WE USE YOUR PERSONAL INFORMATION?

We use personal information for the following purposes:

  • Communicating with you and responding to your requests or application.  If you fill out the online application we process information about you to communicate with you about your application or job interests.  For example, we may update you on the status of your application, inform you about new vacancies or invite you for recruitment activities such as a phone screening, skype interview or in-person interview.

  • For recruitment, evaluation and hiring purposes - We process information about you to connect the right job applicant with the right job and evaluate whether you are the right applicant for a position. If you are selected for a position with one of our clients, information about you will also be used to facilitate the hiring process. Please be aware that, prior to hiring you and in order for PGI to be able to extend an offer to you, you may be requested to complete a background check.

  • To maintain the security of our systems - We may use personal information about you as necessary to maintain the security of our website, systems and networks. For example, we may process information about you when investigating suspicious activity on our site, systems and networks.

  • To comply with applicable laws and regulations and to operate our business - In some cases, we may process information about you to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also process information about you in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.

 

HOW IS PERSONAL INFORMATION USED?

The main reason for using your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skillset and your experience, the more bespoke we can make our service and the more successful we are in securing the right job for you.

We may use and process your personal data for purposes listed below if we deem it necessary to do so for our legitimate interests. Please note that this list is not exhaustive.

If for recruitment purposes - We collect the information you provide us when applying for an open position via our website.  We store your details (and update them when necessary) on our databse so that we can contact you in relation to recruitment.  We assess data about you against open positions we think may be suitable to you.  We allow you to participate in job fairs and skype interviews if you choose to do so. Any given permission can be withdrawn at any time by sending an email to info@petrinagroup.com.

If for US visa purposes / extension of status – you are contacting us because you are interested in securing a job in the United States or extending your legal status in the US.  For us to properly assist you in securing a visa to the US (once employment has been secured with one of our clients) we require access to information about you, about your prior visa applications, about your travels to/from the US, passport number, issuance and expiration dates, and so on. 

If for employment purposes - we collect the information you provide to us in order for us to fulfill the purpose for which you are contacting; that is to secure a job in the United States with one of our clients.  This processing of the data is necessary to perform the engagement between you and us. The data we collect can be retained it for up to 7 years after the employment ends. The exact period will be based on what is prescribed by law.

If for job alert purposes – we keep the information in our records so that we can alert you of job opportunities that may arise and to provide our clients with pertinent details about you should they be interested in considering you for possible employment. 

If for legal purposes - Sometimes it may be necessary for us to process personal data and, where appropriate and in accordance with local laws and requirements, sensitive personal data in connection with exercising or defending legal claims. Article 9(2)(f) of the GDPR allows this where the processing "is necessary for the establishment, exercise or defense of legal claims or whenever courts are acting in their judicial capacity".  This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.

Equal opportunities monitoring and other sensitive personal data

We are committed to ensuring that our recruitment processes are aligned with our approach to equal opportunities. Some of the data we may (in appropriate circumstances and in accordance with local law and requirements) collect about you comes under the umbrella of "diversity information". This could be information about your ethnic background, gender, disability, age, sexual orientation, religion or other similar beliefs, and/or social-economic background. Where appropriate and in accordance with local laws and requirements, we'll use this information on an anonymized basis to monitor our compliance with our equal opportunities policy. We may also disclose this to our clients if our clients specifically requests such information to enable them to comply with their own employment processes

Government and Legal Disclosures: We may disclose certain information when legally required to do so in accordance with government requests, regulations, or legal proceedings. PGI may also disclose private information to protect against misuse or unauthorized use of the Website or as is otherwise required to limit legal liability, or to protect or defend the rights, property, or safety of PGI, or its users or other legal claims brought against PGI.

You have the right to withdraw that consent at any time as it is explained in this Privacy Policy.

 

FOR EUROPEAN UNION (EU) RESIDENTS, WHAT IS OUR BASIS FOR PROCESSING?

Per Article 6(1)(f) of the GDPR we can process your data where it "is necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data."

We think it is reasonable to expect that if you are looking for employment or have posted your professional CV information on a job board or a professional networking site, you would find it reasonable for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our bank of vacancies.

Once a job offer has been extended to you, your prospective employer may also want to double check any information you have provided to us or to confirm your references, qualifications and criminal record, to the extent that this is appropriate and in accordance with local laws.

For information about you collected in the EU/EEA, our basis for processing is the following:

In order to communicate adequately with you and to respond to your requests, we need to process information about you and therefore have a legitimate interest in processing this information.

Your use of our application form and the processing of information about you for recruiting purposes is based on your consent. Please note that you can always withdraw your consent, although this may affect our ability to consider you for employment with our program.

Any processing of your sensitive personal information in connection with your job application is based on your explicit consent. Please note that you can always withdraw your consent, although this may affect our ability to consider you for employment with our program.

The processing of information about you as part of our offline and online recruitment activities outside the online application form is based on our legitimate interest in finding the best person for a specific job.

In case you were not selected for the position but we would like to contact you about future job opportunities that may be of interest to you, we may process the relevant contact and related information provided by you as part of your initial application, based on our legitimate interest to find the best possible candidate for the position.

Our processing of information about you for security purposes is based on our legitimate interest in protecting our servers, systems and networks.

Our processing of information about you for legal and regulatory purposes is based on a legal obligation or on PGI’s legitimate interest in complying with applicable laws and regulations.

Our processing of information about you for business operations purposes is based on our legitimate interest in operating our business in an efficient and appropriate manner.

Please note that in certain jurisdictions in which we operate, a different legal basis for data processing might apply in certain cases.

We have our own obligations under the law, which it is a legitimate interest of ours to insist on meeting! If we believe in good faith that it is necessary, we may therefore share your data in connection with crime detection, tax collection or actual or anticipated litigation. 

 

WHEN, HOW AND WHO CAN WE SHARE YOUR PERSONAL INFORMATION?

Within PGI - Information may be shared within PGI, including with other PGI subsidiaries. PGI employees are authorized to access personal information only to the extent necessary to serve the applicable purpose and to perform their jobs.

With our clients - The nature of our services demands that we share certain personal data with our clients. This means that we share CVs and / or motivational letters (name, country of origin, work experience, position, duration of employment) where necessary in order to provide our clients with the sufficient information where they can make an informed decision relating to your possible employment.  Most of our clients are located outside of the EU/EEA; appropriate safeguards have been put in place to comply to the GDPR (see also “Transferring data outside the EU/EEA”).

US Government – the nature of our services to you demands that we secure appropriate approvals on behalf of our clients which make possible your application for a visa (or an extension of status as the case may be) so that you can work legally in the United States.  This means that we share certain personal data with the Dept. of Labor, or the Department of Homeland Security through the US Citizenship and Information Service (USCIS) as needed, in the course of our application process on your behalf.

For legal purposes - We may access, preserve and disclose information to investigate, prevent or take action in connection with: (i) legal processes, and legal and governmental agency requests; (ii) enforcement of the Terms; (iii) requests for customer service; (v) establishing or exercising our legal rights or defending against legal claims; or (vii) as otherwise required by law. This may include responding to lawful governmental requests when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to government requests, including public and government authorities outside your country of residence, for national security and/or law enforcement purposes.

Relevant third parties in the event of a reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings). When third parties are given access to your personal information, we require them to abide by contractual, technical and organizational measures designed to ensure that your personal information is processed only to the extent that such processing is necessary, consistent with this Privacy Policy, and in accordance with applicable law.

 

HOW IS PERSONAL INFORMATION HANDLED GLOBALLY?

PGI may process information related to individuals in the EU/EEA and may transfer that information from the EU/EEA through various compliance mechanisms, including data processing agreements based on the EU/EEA Standard Contractual Clauses.

If you are based in the EEA, when your data is moved from your home country to the United States, note that the United States has different laws on data protection and rules in relation to government access to information.

To the extent that PGI is deemed to transfer information about you outside the EEA, PGI relies separately, alternatively and independently on the following legal bases to transfer your information:

Standard contractual clauses - The European Commission has adopted standard contractual clauses that provide safeguards for personal data that is transferred outside the EEA. We use these clauses where possible when transferring personal data outside the EEA.

Contractual necessity - By filling out an application form on our website, an implied necessity is created to share information with the United States base employers.  We cannot provide our recruitment services without moving your data to the United States.

 

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

PGI will retain your information only for as long as is necessary for the purposes set out in this Privacy Policy. We endeavor to only collect personal data that are necessary for the purposes for which they are collected, and to retain such data for no longer than is necessary for such purposes. The length of time personal data is retained, and criteria for determining that time, are dependent on the nature of the personal data and the purpose for which it was provided.

If we have not had meaningful contact with you for a period of five years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation). After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.

When we refer to "meaningful contact", we mean, for example, communication between us (either verbal or written), or where you are actively engaging with our program and services. If you are a candidate we will consider there to be meaningful contact with you if you submit your updated CV onto our website or fill out a new application on your own volition. We will also consider it meaningful contact if you communicate with us about potential positions, either by verbal or written communication. Your receipt, opening or reading of an email or other digital message from us will not count as meaningful contact.

If you no longer wish PGI to use your information to provide you with the recruitment services, you can contact PGI.  We will delete the information we hold about you, unless we need to retain and use your information to comply with our legal obligations, to resolve disputes or to enforce our agreements.

To the extent permitted or required by law, PGI may delete your personal information at any time. As a result, you should retain your own copy of any information you submit to us.

 

HOW IS YOUR PERSONAL INFORMATION SECURED?

Privacy and security are key considerations in the creation and delivery of our products and services. PGI has implemented appropriate technical, physical and organizational measures designed to protect your personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.

For example, we store the personal data you provide on computer systems that have limited access and are in controlled facilities. When we transmit highly confidential data via email, we protect it through the use of encryption.

Also, we limit access to our data bases containing personal data to authorized persons having a justified need to access such information.

Please be aware, however, that no method of data transmission over the Internet, or method of electronic data storage, is 100% secure. Therefore, while we strive to protect your personal information, we cannot guarantee the absolute security, integrity, and privacy of any or all information exchanged between you and us through the Website. We make no warranty—express, implied, or otherwise—that we will prevent unauthorized access to or use of your personal information.

If you suspect any misuse or loss of or unauthorized access to your personal information please let us know immediately by contacting us at info@petrinagroup.com.

 

WHAT ARE YOUR RIGHTS?

Per GDPR regulations, you have certain rights when it comes to your personal data.  You may request to exercise some or all of the following choices regarding how we process your personal information.

Withdraw consent - You may request to withdraw the consent you have previously provided for the processing of your personal information by contacting us at info@petrinagroup.com.

 

Delete personal information (Right to erasure) - You can request that we erase or delete all or some of your personal information in the PGI database and we will carry out this request unless certain exceptional reasons arise permitting PGI to keep certain information about you; for example, we may keep information if we need to do so to comply with a legal obligation, to resolve disputes and to enforce agreements. If you have any questions about this process, you may contact us at info@petrinagroup.com Please note that in certain jurisdictions in which we operate (United States), we comply with additional local law requirements regarding data subject right to erasure and may refuse your request in accordance with local laws. We would only be entitled to refuse to comply with your request for one of the following reasons: to comply with legal obligations or to exercise or defend a legal claim.

 

Change or correct personal information (right to rectification) - You can edit some of your personal information we keep on our database. If you have any questions about this process, you may contact us at info@petrinagroup.com .

Object to, or limit or restrict use of personal information - You can ask us to stop using all or some of your personal information by contacting us at info@petrinagroup.comWe will respond to your request within 30 days (although we may be allowed to extend this period in certain cases).

Right to access and/or take your data - You can also obtain a copy of some of your personal information we have in our database in machine readable form.  To request access to all of your personal information covered under this Privacy Policy, please contact us at info@petrinagroup.com.

Right to lodge a complaint.  You have the right to lodge a complaint by emailing us at info@petrinagroup.com.

Upon being contacted for any of the above reasons, we may ask you to first verify your identity, or ask for more information about your request before we proceed.  Where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

 

SENSITIVE PERSONAL INFORMATION?

PGI does not request or require and asks that you do not send us any sensitive personal information concerning racial or ethnic origin, religion or philosophical beliefs, health, sexual orientation, or political affiliation in connection with your job application and our recruiting efforts.

To the extent information you do provide to us contains sensitive information, for example details of your racial or ethnic origin, political opinions or beliefs, religious beliefs, membership in a trade union or political party, physical or mental health or condition, sexual orientation, commission or alleged commission of an offense or related proceedings, job evaluations or educational records, you explicitly authorize PGI to process this personal information as described in this Privacy Policy.

 

Additionally, if you have a disability and would like PGI to consider any accommodation, you may provide that information during the recruiting process. In some countries, in accordance with applicable law, we may explicitly ask for information such as race or ethnicity for the purpose of monitoring equal opportunity. However, we do not require applicants to provide this information in connection with their job application and our recruiting efforts, and if you choose to provide this information as part of our equal opportunity program, it will not be view-able or otherwise used in the hiring or selection process.

 

WHAT ARE YOUR RESPONSIBILITIES?

You are responsible for the personal information that you provide or make available to PGI, and you must ensure it is relevant, truthful, accurate and not misleading in any way. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringing on any rights of any third party; does not contain malicious code; and is not otherwise legally actionable. Further, if you provide any personal information concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for PGI to collect and use that information as described in this Privacy Policy.

 

GLOBAL DATA PROTECTION OFFICER—YOUR QUESTIONS AND COMMENTS

PGI has appointed a Global Data Protection Officer to ensure compliance and to monitor the use and processing of personal data. If you believe PGI has used information about you in a way that is not consistent with this Privacy Policy or if you have questions or comments related to our privacy practices, please contact the Global Data Protection Officer by filling out an inquiry form (accessible here). 

 

DISPUTE RESOLUTION OR FILING A COMPLAINT

If you have any complaints regarding our compliance with this Privacy Policy, please contact us first. We will investigate and attempt to resolve any complaints and disputes regarding our privacy practices. If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact at info@petrinagroup.com.  You also have the right to file a complaint with a competent data protection authority if you are a resident of a European Union member state.

 

GOVERNING LAW

Governing Law. This Privacy Policy shall be governed by and construed in accordance with the laws of the state of New York. Any information you provided will be transferred to the United States. By visiting and using the Website and submitting private information thereto, you therefore authorize this transfer of your private information to the United States. If any part of this Privacy Policy is determined to be invalid or unenforceable pursuant to applicable law, then the invalid or unenforceable provision or part will be deemed suspended by a valid, enforceable provision that most closely matches the intent of the original provision or part, and the remainder of this Privacy Policy shall continue in full force and effect.

 

PGI CORPORATE HEADQUARTERS

PGI’s corporate headquarters are located at 21 Sun Path, Ithaca, NY 14850.  Tel: 1-877-738-7462 / Fax: 1-360-234-0767

PETRINA GROUP INTERNATIONAL,Inc.