TRAVELING IN-COUNTRY

The information below is aimed at providing you with instructions on traveling from your current employer to your next employer.  

 

Please note that your next employer will comply with existing H2B regulations concerning transportation costs and will reimburse you for the reasonable cost of transportation, as the law requires. 

 

Please read the information below carefully and in its entirety. 

Who buys the ticket? Is it me or my employer?

 

You will buy the ticket and the employer will reimburse you, unless you are told otherwise during subsequent email communications  Your employer will comply with existing H2B regulations concerning transportation costs and will reimburse you for the most economical and reasonable common carrier cost for the distance involved from your current work location to your next employer. 

Approximately how much is the most economical and reasonable cost of transportation?

Airfares between NY, NJ, PA, NC, AZ airports and Florida (Palm Beach or Fort Lauderdale) range anywhere between $50 and $200.  

When will my employer reimburse me?

Reimbursement will be operated once you complete 50% of the contract period with the employer. Should you decide on your own accord to terminate your employment before reaching the mid-point of the contract, you will not be entitled to this reimbursement.

Do I buy a one-way ticket or a round trip?

 

Your next employer is only responsible for transport from your current place of work to the new work location. So you must buy a one-way ticket.  If you should extend your status for another season, your respective employer will be responsible for the most economical and reasonable cost of transportation to their site.

What other reimbursement(s) am I entitled to?

 

You will be reimbursed for subsistence costs incurred during your travel to your employer.  Subsistence costs include meals and lodging (if applicable) while in transit.  Subsistence costs do not include alcoholic beverages consumed during your travel or any tips you may apply to your check. 

The subsistence amount is up to $51 per day of travel as long as you provide receipts.  If you do not provide subsistence receipts, the employer will only reimburse you for $12.26 per day of travel. 

How about excess baggage fees, taxi to the airport, etc.?

Most airlines allow one (1) luggage at no extra cost, or for a nominal amount.  Please keep these receipts as you may need them.  Depending on the cost of your plane ticket, for example, your employer may reimburse you for baggage fees (or excess fees) or taxi to the airport.  Please note that paying for excess luggage is not mandated by law; it is up to your employer.

 

What happens if I rent a vehicle to drive to my next employer? Would I be eligible for the reimbursement?

 

Yes, you will.  Your next employer will reimburse you for the most reasonable and economical daily rental charge for the reasonable time (days) it takes you to arrive on site, as well as applicable gas purchases. Any leisure trips prior to your arrival will not be reimbursed.  – in the same manner as described above. 

What happens if I drive with one or more friends? How will we benefit from the reimbursement?

 

You will be eligible for reimbursement.  The transportation costs will be equally split between the number of travelers and reimbursed accordingly . The subsistence costs will be reimbursed based on individual receipts submitted by each traveler.  

What happens if I have my own car? Would I be eligible for the reimbursement?

 

You will be reimbursed for the applicable gas purchases for the reasonable time (days) it takes you to arrive on site.  Any leisure trips prior to your arrival will not be reimbursed.  The subsistence costs will be reimbursed as explained here on this page.  

 

If I fly, when do I need to book my flight?

 

Not until you hear from us with specific instructions on travel dates, airports, pick-up information, etc. 

Where should I fly?

 

We will email you directly with instructions on the airport you should fly in.

Should I book a ticket now because it is less expensive?

 

Please do not.  If you travel before we clear you, you risk being out of status, in which case your extension may be denied. 

Will my employer pick me up at the airport?

Your employer will make every effort to arrange for you to be picked up upon arrival as long as you follow instructions properly.  Preferred destination airports will be provided once you receive instructions to proceed with your travel arrangements.  In instances when the employer cannot pick you up, it will reimburse you for the cost of the taxi above and beyond the amounts discussed above. 

Can I travel by other means?

YES.  If you wish to take the bus or the train, you can do so.  Reimbursements will be issued within the limits of the most economical and reasonable cost applicable to the distances involved from your point of origin (current employer) to your next employer.

Can I take a vacation between contracts?

 

That depends.  If there is a gap between your release date (as we have it from your present employer) and your start date (as we have it from your next employer), then it is up to you if you wish to take some time off during that gap.  Please be advised that ANY LEISURE TRIPS OR DETOURS PRIOR TO YOUR ARRIVAL WILL NOT BE REIMBURSED BY YOUR NEXT EMPLOYER.